Officer sign in

Need an account? Contact a department administrator.

Case totals

Live

New case from scan

Drop the scanned case file(s) below. Each page is read automatically, split into the right category, and filed under the case found on the Intake Form — no confirmation needed.

Drop scanned PDF(s) here or click to choose files

Charge(s)

Assigned to

Status

Status history

Drop PDF(s), photo(s), or video(s) here or click to choose files

PDFs are sorted into a suggested category — you'll confirm before it's saved. Photos and videos (JPG, PNG, HEIC, MP4) are filed straight to Evidence — HEIC photos are converted to JPG automatically.

Manage user accounts

Create, edit, or remove officer and administrator logins.

How to use this app

A quick reference for West Tawakoni PD officers and administrators.

The dashboard

After signing in you land on the dashboard. The panel at the top shows live case totals by status, and (for administrators) a breakdown of each officer's caseload. Below that is the case list, split into three groups:

#Felony — the case has a District Attorney Intake Form on file.

#Misdemeanor — the case has a County Attorney Intake Form on file.

#Unclassified — no Intake Form has been added yet, so the app can't tell which office it belongs to.

Click any of the case-totals cards (Total cases, Open, Pending, Ready, Filed, Rejected) to filter the list down to just that status — click it again to go back to showing everything. Use the search box to find a case by number or suspect name. The Needs Attention button (see below) filters the list down to cases that are falling behind. The Intake Forms button opens blank District Attorney and County Attorney intake form templates you can preview or download and print at any time — these aren't tied to any case.

Starting a case

+ New Case (manual) lets you type in a case number, suspect name, and optional charges yourself.

+ New Case from Scan is the fastest way to file a full packet: drop in the scanned PDF(s) and the app reads every page, automatically splits them into the right categories, and finds the case number and suspect name off the Intake Form — no confirmation needed. If it can't find a case number or suspect name, it will ask you to enter them once.

Categories and files

Inside a case, files are organized into fixed categories: Intake Form, Offense Report, Booking Sheet, Warrants, Evidence, Affidavits, Supplements, NDLS, CCHW, MVDWS, and NCIC.

Dropping a PDF into a case's upload area scans it and suggests a category — confirm or change it before it saves. Photos and videos (JPG, PNG, HEIC, MP4) skip that step and are filed straight into Evidence; HEIC photos are automatically converted to JPG so they preview and print normally.

Each file has a row of actions:

PreviewView the file without downloading it.

DownloadSave a copy to your computer.

MoveRe-file the document under a different category.

RenameChange just the file's name.

DeletePermanently remove the file.

The Update file names button re-applies the standard "Category.pdf" naming to every file in the case in one click — handy after moving several files around.

Case status

Change a case's status from the dropdown on the case page:

OpenJust started — work is still in progress.

PendingWaiting on something. You'll be asked for a reason: Lab Results, Further Investigation, or Upload Link. Lab Results asks for the date sent to the lab; Upload Link asks for the date and time it was requested.

ReadyEvery category has files, or an in-app note explaining why it doesn't. Before it's set, you'll add a note for any missing category, then confirm a final "Everything is signed? Videos marked with case number?" prompt.

FiledComplete and filed — the date/time is recorded automatically.

RejectedSent back by an administrator with a required note explaining why. Only administrators can reject a case.

Marking a case Ready

Choosing Ready from the status dropdown starts a completeness check. If every category already has files, you'll go straight to a final confirmation. If any category is empty, a window opens asking you to explain why, with a note field for each missing category — add a note and it's marked "Explained." Once every missing category has a note, click Continue.

Last, a pop-up asks "Everything is signed? Videos marked with case number?" Choose Yes to mark the case Ready, or No to go back to the case without changing anything. Marking a case Ready also emails a notification automatically — nothing further to do.

Category notes are for internal use only — they show up inside the case page but are never included in Print all, Download all, or any file a suspect's attorney might see.

Needs Attention & missing files

Every category section on a case page is color-coded:

MissingYellow — this category has no files yet.

OverdueRed — still missing after the case has been open more than 10 days and isn't Filed yet.

The dashboard's Needs Attention button shows a count and filters to: any case still Open and more than 10 days old, plus any Rejected case (Rejected always needs attention, no matter its age).

Status history

Every case page has a Status history section near the bottom of the status area — click it to expand. It's a permanent log of every status change on the case: when it was filed, every time it was set to Pending and why, every lab-sent or upload-link-requested date, every rejection note, and who made each change. Unlike the current Pending/Rejected details shown above the status dropdown (which only reflect the case's current state), this log keeps the full history even after the case moves on to a new status.

Charges & assignment

Charges are pulled automatically from an uploaded Intake Form, and can be added or removed by hand using the Edit button next to the Charge(s) field. Administrators can reassign a case to a different officer from the case page.

Administrator-only tools

Administrators (Chief Alderson, Sgt Thompson) can see and edit every case, not just their own, and have access to a few extra tools:

Print all files / Download allCombine or zip every file in a case, organized by category.

Delete casePermanently removes a case and all of its files.

Reject caseSends a case back with a required explanation.

Manage usersCreate new officer/administrator logins, edit names, badge numbers, roles, or reset a password, and remove accounts. There's no public sign-up — accounts are only created here.

Color legend (quick reference)

OpenGreen — case in progress.

PendingGold — waiting on lab results, an upload link, or further investigation.

ReadyPurple — every category has files or a documented reason why not, and an officer confirmed sign-off.

FiledBlue — complete.

RejectedRed — sent back by an administrator.

MissingYellow — a category has no files yet.

OverdueRed — missing for more than 10 days and not Filed.

Officer sign in

Case totals

New case from scan

Manage user accounts

How to use this app

The dashboard

Starting a case

Categories and files

Case status

Marking a case Ready

Needs Attention & missing files

Status history

Charges & assignment

Administrator-only tools

Color legend (quick reference)

Move file

Intake Form templates

Rename file

Confirm document category

New case

Case info not found on scan

Reject case

Set case to Pending

Before marking Ready

Everything is signed? Videos marked with case number?

New user account

Edit user

Change password